We strongly urge you to read this FAQ in its entirety before submitting an application to one of our shows.
Who is eligible to apply to vend at Urban Craft Uprising?
The short answer is, crafters who sell handmade products. However, we do not accept vendors selling imported products, or non-profits representing crafters who will not be present at the show. If your business falls into either of these two categories you may be a more appropriate fit as a sponsor of our show.
To apply for the show, we need to see photos of your work.
Yes. The truth is that these 5 photos are what the UCU team is using to evaluate how your work might compare to others, and whether it is a good fit for our event. Please make sure that these represent the best that you have to offer.
You’ll receive instructions for uploading your photos once you’ve submitted your application. Your application is NOT complete and will NOT be reviewed unless you submit your photos. Photos should be representative of the merchandise you’ll be selling in your booth. If you include more than 5 photos, they will be deleted and it will not be possible to process your application.
While we don’t expect a photo of every single product you sell, you may only vend with the specific product lines and craft category that you applied with. For example, if you are accepted to the show to sell your line of pillows that you applied with, but two weeks before the show decide to expand your business to include bath salts, you will need to check with us before bringing those along to sell. The reason for this is that UCU is a very small and competitive show, and the curation of vendors is intended to reduce competition between vendors once accepted, to maximize sales for everyone. By introducing brand new products into the mix post-jurying, you may be inadvertently competing with another vendor at the show.
If you send us more than 5, or submit a composite photo, your files will be automatically deleted and your photos will not be reviewed. You will be notified of this and given the opportunity to resubmit photos before we jury.
We only look at about a handful of websites during our jury process and only when we are confused or don’t feel like we fully understand your work. We make our decisions based entirely upon your currently submitted photos and the information you provide in your application. That’s why we tell you that your photos are really, really, really important. Really.
More info about the application process:
2) Fill out the online application and upload your 5 excellent photos
3) Pay the application fee
4) Be patient
Yes, here are our tried and true 4 Tips for a Kick-Ass Application:
Tip #1: Know The Show
We’re glad you want to vend with us… do you know what we do?
Tip #2: Photos For The Win
- Sharp, clear, bright photos
- A few photos of single items and a few shots of several items together
- Your fine craftsmanship
- Your unique point of view and work that expresses it
Tip #3: Get Yourself the 411
If the application asks for something you don’t understand, seek the information and make it work!
“I know the application says that you need ________, but I don’t know what that is so I’m not gonna do it. That’s cool, right?”
Not really. It’s completely understandable if you don’t know how to pay via Square, or how to change the name of your photo files, etc. The important thing is to get informed and follow through. If you submit your application and disregard the requirements, it’s gonna bounce.We have a great FAQ on our site that answers MANY questions for you. After you have read it and you still haven’t found the answer you are looking for, feel free to email one of us.
Tip #4: Take A Deep Breath…
All about the jurying process:
Details about the business side of applying to UCU:
In addition, you will be eligible to apply for other smaller events we organize throughout the year in partnership with other local organizations, such as the Seattle Street Food Festival, Seattle Gift Show, etc.
- Booth Fees ($400 for a 10×10 booth / $300 for a 5 x 10 booth). Vendor provides all tables, chairs and display items.
- Additional fee of $75 if you choose to participate in the Monday Wholesale Event (summer only)
- Contribution of $40 (retail value) worth of swag, OR a $50 swag fee
- Processing fee ($10), added to your booth fee invoice if accepted.
- If you plan on ONLY selling at the summer wholesale event (and not at the public weekend show), booth fees are $225 / $275, respectively.
Additional/optional costs may include:
- Inclusion in our umbrella business license if you do not have a Seattle City Business License ($10)
- Table Rental Fee ($18) — includes 2 chairs. Tables are 8′ long x 30″ wide.
- Electricity at your booth ($75)
Regular UCU Shows: If you are accepted to the show and later decide that you are unable to participate, we will refund your booth fee in full, provided that you let us know six weeks before the show date. No refunds will be offered to vendors who drop out less than six weeks prior to the show.
Co-Hosted Shows (Seattle Street Food Festival, Magnolia Summerfest, Art Rising, Amazon shows, etc.): If you are accepted to the show and later decide that you are unable to participate, we will refund your booth fee in full, provided that you let us know eight weeks before the show date. No refunds will be offered to vendors who drop out less than eight weeks prior to the show.
Seattle Gift Show (January and August): If you are accepted to the show and later decide that you are unable to participate, we will refund your booth fee in full, provided that you let us know twelve weeks before the show date. No refunds will be offered to vendors who drop out less than twelve weeks prior to the show.
First Thursday Shows: If you are accepted to the show and later decide that you are unable to participate, we will refund your booth fee in full, provided that you let us know three weeks before the show date. No refunds will be offered to vendors who drop out less than six weeks prior to the show.
All Shows: You will be notified of the booth invoice due date in the first vendor newsletter you receive. Late booth fee payments will be subject to a late fee of 5% of the total booth fee, compounding weekly. If you have chosen not to participate in the show, simply ignoring the invoice is not the same as letting us know you are withdrawing. Please let us know as soon as possible if you are withdrawing so that we may offer your spot to another vendor with enough time for them to accept.
Co-Hosted Shows (Seattle Street Food Festival, Seattle Gift Show, Magnolia Summerfest, etc.): Yes, because of the huge time burden and publicity cost that goes along with withdrawing a vendor from the show so close to the show date, there is an additional $50 penalty for any vendor dropouts that happen within six weeks of the show. Please consider your ability to vend carefully before you commit to the show! (For First Thursday shows, the penalty fee will be $20 if withdrawn within 48 hours of the show.)
However, if you do not typically operate your business in Seattle, you may request to be included in our umbrella license which we purchase for out-of-town and temporary vendors. Inclusion in this license costs $10. If you do not have your own Seattle City License, make sure to choose this option on the application.
Even if you think you have this license, but don’t happen to have it on you when you fill out the application, you must choose this option. If accepted, and you are then able to provide us with your license number within 1 week of acceptance, we will waive this $10 fee.
If you are an out-of-state vendor, you must call the Washington State Department of Revenue 1-2 months before the show date, to file a temporary registration for your business.
To do this, call 1.800.647.7706 and let them know that you need a single-event registration for participating in a craft show; they will send you the appropriate paperwork. Or, if you’ve already obtained a temporary UBI in the past, you can just do it online here.
- King County Food Handler’s Permit (apply online!)
- Temporary Food Service Permit, unless you already have a permit through the county for selling regularly at shows or farmers’ markets. Find out more about this here. Your business may even qualify for an exemption, depending on your product. Call our area representative at 206.263.9566 (that is the main Seattle switchboard; ask for Rose Byrne, who is our inspector) and see if your business may qualify for an exemption.
Please note: While we will not be checking for these permits, there is a good chance that inspectors may be at the show to do so; we highly recommend taking care of this early to avoid last-minute scrambling or penalties.
The reason dozens of shoppers line up at our doors for hours before we open is clear: We are known for our great swag bags!
“What are swag bags?” you may ask. Well, all vendors are required to submit no less than $40 worth of merchandise that will be included in these goodie bags, which are given to the first 100 fans through the doors each day. It’s a great way to attract new fans, it creates a huge buzz (hence the lines that go all the way to the Key Arena) and it’s a great promotional tool. The bags are full of a range of items, from a sample of soap to nice jewelry and accessories. We try to allocate each bag with a variety of merchandise that makes it exciting for our fans while also helping you to promote yourselves.
We want these to be bags full of goodies – real examples of unique, hand-crafted arts and crafts that will be fun for the audience and a great way to reach a new market of interested crafting fans.